Ada Exempted Village Schools

GENERAL NOTICE OF MONITORING OR ACCESSING STUDENT ACTIVITY ON

SCHOOL-ISSUED DEVICES

Ohio Revised Code §3319.327

This notice is provided to meet requirements implemented through Ohio Senate Bill 29 (“SB29”)

that was passed by the Ohio General Assembly, effective on October 24, 2024.

While students have no right or expectation of privacy when using District technology resources,

the Ada Exempted Village School District (also referred to as the “District”) and certain third-party

technology providers that provide services through a contract with the District are prohibited by

State law from electronically accessing or monitoring certain features on school-issued devices

provided to students unless a legally permissible exception exists. The prohibited features

include location-tracking features of a school-issued device, audio or visual receiving,

transmitting, or recording features of a school-issued device, and student interactions with a

school-issued device including, but not limited to, keystrokes and web-browsing activity. School-

issued devices are defined as any hardware, software, devices, or accounts that a school district

provides to an individual student for that student’s personal use.

The Ada Exempted Village School District is required to annually provide parents and

guardians with this general notice that informs you, the District, and its technology providers

of the plans to electronically access or monitor your student’s school-issued devices for the following permissible reasons:

1. Activity that is limited to non-commercial educational purposes for instruction, technical

support, or exam proctoring by School District employees or staff contracted by the

District. Teachers may monitor students as they work on assignments during class to ensure they are staying on task.

2. Pursuant to a judicial warrant. The District is required to comply with a lawfully issued

warrant that directs the District, technology providers, or law enforcement to conduct a search of data.

3. Notification or awareness that the student-issued District device is lost or stolen. This

might occur if the District becomes aware that a student’s device is lost or stolen, in

which case the District or technology provider might access and monitor data to discover

when and where the device last interacted with the District’s systems.

4. Activity is necessary to respond to a threat to life or safety. The access is limited to this

purpose alone. For instance, the District may receive alerts about possible self-harm

indicators on student devices that prompt an investigation which involves accessing or

This electronic monitoring can only occur when advance notice is provided. No further notice is

required for the District to monitor under reason #1. In the event that one of the circumstances

listed in reasons #2-#6 occurs, the District will provide you with a seventy-two (72) hour notice of

what features of the device were accessed, a written description of the circumstance, and

description of the threat, if any. If the notice itself could pose a threat to life or safety, the

seventy-two (72) hour notice will be provided within seventy-two (72) hours after the threat has ended.

monitoring student data. The District implements other protocols such as contacting

parents/guardians and/or first responders.

5. Compliance with Federal and/or State laws. The District may be required to comply with

a law that places an obligation on the District to access or monitor devices.

6. Required as part of a Federal or State funding program. For example, to comply with the

requirements of the Federal E-Rate funding programs, the District filters all student

Internet access pursuant to the Children’s Internet Protection Act. This includes filtering

materials that are obscene, objectionable, inappropriate, and/or harmful to minors.

View All Signed Agreements here: