NOTICE TO PARENTS/GUARDIANS & STUDENTS

General Monitoring of School-Issued Devices

This notice is provided in compliance with Ohio Senate Bill 29, which was passed by the Ohio General Assembly and becomes effective October 24, 2024.

Please be aware that Ada Schools, either directly or through a contracted technology provider, generally monitors all school-issued devices (as defined by R.C. 3319.325). This monitoring includes, but is not limited to:

Device location tracking
Student interactions with devices, such as keystrokes and web browsing activity

These monitoring practices are in place primarily to support instruction, provide technical support, assist with exam proctoring, and comply with the Children’s Internet Protection Act (CIPA). Additionally, device activity may be monitored as a precautionary measure to prevent or respond to threats to life or safety.

Please note that Ada Schools has not implemented any new monitoring services at this time. The monitoring described above has been in place for educational and safety purposes.

Should a situation arise that meets the criteria outlined in Senate Bill 29, Ada Schools will notify you within 72 hours. This notice will include:

Which device monitoring features were accessed
A description of the specific circumstance
A description of the threat, if any

If the situation poses a threat to life or safety, the notification will be provided as soon as possible within the 72-hour timeframe after the threat has ended.

Ohio Revised Code §3319.327

This notice is provided to meet requirements implemented through Ohio Senate Bill 29 (“SB29”) that was passed by the Ohio General Assembly, effective on October 24, 2024. While students have no right or expectation of privacy when using District technology resources, the Ada Exempted Village School District (also referred to as the “District”) and certain third-party technology providers that provide services through a contract with the District are prohibited by State law from electronically accessing or monitoring certain features on school-issued devices provided to students unless a legally permissible exception exists. The prohibited features include location-tracking features of a school-issued device, audio or visual receiving, transmitting, or recording features of a school-issued device, and student interactions with a school-issued device including, but not limited to, keystrokes and web-browsing activity. School-issued devices are defined as any hardware, software, devices, or accounts that a school district provides to an individual student for that student’s personal use.

The Ada Exempted Village School District is required to annually provide parents and guardians with this general notice that informs you, the District, and its technology providers of the plans to electronically access or monitor your student’s school-issued devices for the following permissible reasons:

1. Activity that is limited to non-commercial educational purposes for instruction, technical support, or exam proctoring by School District employees or staff contracted by the District. Teachers may monitor students as they work on assignments during class to ensure they are staying on task.

2. Pursuant to a judicial warrant. The District is required to comply with a lawfully issued warrant that directs the District, technology providers, or law enforcement to conduct a search of data.

3. Notification or awareness that the student-issued District device is lost or stolen. This might occur if the District becomes aware that a student’s device is lost or stolen, in which case the District or technology provider might access and monitor data to discover when and where the device last interacted with the District’s systems.

4. Activity is necessary to respond to a threat to life or safety. The access is limited to this purpose alone. For instance, the District may receive alerts about possible self-harm indicators on student devices that prompt an investigation which involves accessing or

This electronic monitoring can only occur when advance notice is provided. No further notice is required for the District to monitor under reason #1. In the event that one of the circumstances listed in reasons #2-#6 occurs, the District will provide you with a seventy-two (72) hour notice of what features of the device were accessed, a written description of the circumstance, and description of the threat, if any. If the notice itself could pose a threat to life or safety, the seventy-two (72) hour notice will be provided within seventy-two (72) hours after the threat has ended.

5. Compliance with Federal and/or State laws. The District may be required to comply with a law that places an obligation on the District to access or monitor devices.

6. Required as part of a Federal or State funding program. For example, to comply with the requirements of the Federal E-Rate funding programs, the District filters all student

Internet access pursuant to the Children’s Internet Protection Act. This includes filtering materials that are obscene, objectionable, inappropriate, and/or harmful to minors.

View All Signed Agreements here:

https://sdpc.a4l.org/district_search.php?state=OH&districtID=4567

Ada Exempted Village Schools